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  • Role title

    Clinical Nurse Manager III: Person In Charge (PIC) Hollybrook Lodge

  • Purpose of the role

    The role of the Person In Charge is pivotal to the effective co-ordination and management of Hollybrook Lodge. The position holder is key to driving a quality service for the resident/ patient and enhancement of the team in its entirety within the Unit.

  • Department

    Hollybrook

  • Directorate

    MedEl (Medicine for the Elderly)

  • Key reports

    Directorate Nurse Manager [ADoN] Provider for Hollybrook Lodge- SJH CEO Professionally Accountable to the Director of Nursing

  • Key direct reports

    Hollybrook Lodge CNM team, Activity co-ordinator, Support Staff, Health Care Assistants, Student Nurses as appropriate

  • Grade

    CNM III

  • Salary scale

    €58,585 - €66,160

  • Annual leave per annum

    25 - 28 Days

  • Hours per week

    39 hours

  • Job reference number

    64181/21

  • Enquiries to

    Ms Josephine Donlon, Assistant Director of Nursing, MedEl;

    Phone: 01 416 2262; Email: jdonlon@stjames.ie 

    Or

    Ms. Kara Fitzgerald, Clinical Nurse Manager III, MedEl;

    Phone: 01 428 4790; Email: kfitzgerald@stjames.ie

    Or

    Ms Carol Murphy, MedEl Operations Manager;

    Phone: 01 416 2614; Email: cmurphy@stjames.ie

  • Closing date

    17/06/2021

  • The post holder is assigned to manage Hollybrook Lodge, St. James’s Hospital.  The role of The Person in Charge (PIC) is pivotal to the co-ordination and management of the services and resources within Hollybrook Lodge and the MedEl the department, SJH. They show a capacity to adopt a leadership stance, make an impact, and influences, energises and inspires others within the Directorate and across the organisation. 

    The key roles and responsibilities include 

    • Management of Hollybrook Lodge ensuring an effective, efficient and quality care service.
    • Efficient management of human and fiscal resources.
    • Planning service and nursing innovations and developments.
    • Ensuring an effective learning and development environment for all members of staff.
    • The post holder provides management leadership for the Advanced Nurse Practitioners, where appropriate.
    • The PIC must adhere to Code of Professional Practice and Behaviours for Registered Nurses. Is aware and understands the need to adhere to hospital and /or professional standards, policies and procedures, relevant to there are of practice.
    • Communicates effectively in English language, both written and spoken, as appropriate to job requirements. 

    Professional Responsibilities

    • Ensure the safe and efficient running of all areas within the MedEl Directorate
    • Leading the professional, strategic and operational management of nursing services within the MedEL Directorate
    • Ensure the efficient and effective use of nursing resources advising on skill mix and staff allocation
    • Actively strive to develop multidisciplinary communication, collaboration and teamwork within the Lodge and the also the MedEL Directorate
    • Assist in devising service plans for the area and adhere to budgets through financial awareness
    • Monitor complaints, near misses and incidents- Inform the Directorate Nurse manager and Risk Manager and action as appropriate
    • Demonstrate leadership skills and ensure the highest standard of clinical practice
    • Attend meetings as required
    • Actively participates in evaluating quality within the Directorate
    • Deputise in the absence of the Directorate Nurse Manager/ADON

    Clinical Responsibilities

    • To supervise, in conjunction with the multi-disciplinary team, the delivery of resident/ patient care, ensuring their needs are identified and nursing actions are planned, implemented, evaluated and documented accurately
    • To ensure that correct handling and systematic treatment of residents/patients is carried out by all staff, and that their dignity is respected at all times
    • To ensure all MedEL staff adhere to hospital and departmental policies, procedures and guidelines
    • To ensure departmental policies, procedures and guidelines are developed, maintained and implemented
    • To work with the multidisciplinary team in instituting a high standard of resident/patient care and treatment
    • To establish and maintain good communication between residents/patients, their relatives, visitors, colleagues and departments.

    Human Resource Management

    • To work closely with the MedEL Directorate Nurse manager in the recruitment and retention of staff
    • To assist in forecasting trends regarding skill mix and staff turnover
    • Monitor absenteeism and take appropriate action
    • Take appropriate action to manage IR issues and concerns in collaboration with the MedEl Directorate Nurse Manager
    • To provide personal and professional development guidance for all nurses within the department
    • To manage the on-going training, educational and learning needs of the staff within the directorate

    Quality, audit and research

    • To promote an appreciation of being research aware and the subsequent implementation of research based practice
    • To initiate and develop quality initiatives to improve resident/patient care and satisfaction
    • To ensure adherence to all codes and guidelines relating to professional nursing practice an behaviour

    * The above Role Profile is not intended to be a comprehensive list of all duties involved and consequently the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. This Role Profile will be subject to review in the light of changing circumstances.

  • Required

    • Registered General Nurse with The Nursing Midwifery Board of Ireland (NMBI), or eligible to register.
    • 7 years post-registration experience in the Acute hospital setting within the last 9 years
    • Demonstrate 2 years management experience at the CNM II level in the past 4 years
    • Completed a formal recognised post-registration relevant to the role (e.g. post grad in gerontology/ Management) or a commitment to undertake within an agreed timeframe.
    • Experience in Care of the Older Person
    • Good understanding of the HIQA and National standards for Caring for the Older Person and relevant assessment/ procedural documentation

    Desirable

    • MCc in Gerontological Nursing
    • Management course
    • Experience in relation to HIQA inspection process
  • Required

    • Demonstrate IT Skills
    • Demonstrate experience in personal & professional development of staff
    • Demonstrate project/ change management skills

     

  • The following ‘Descriptors’ are a further clarification of the behaviours required. Candidates should use these descriptors as a guide when assessing their suitability for this role and also when preparing an example of where they have demonstrated this competency in the past for inclusion in the required Standard Application Form (SAF). Further information relating to the Competency Based Framework.

    People Management (Level 3)

    • Clarifies individual roles, responsibilities and accountabilities on an ongoing basis
    • Is objective and seeks and uses data to make decisions, in conjunction with an awareness of the context and using their common sense
    • Acknowledges contributions; lets people know they are valued
    • Makes consistent and transparent decisions in relation to people, when all options are considered

    Organisational Knowledge (Level 3)

    • Shares and promotes information relevant to the implementation of the national health strategies relevant to their Service Area
    • Challenges existing structures and practices with a view to Service optimisation
    • Understands how changes in the wider Health sector will impact locally at the Hospital and responds accordingly

    Quality and Safety Service (Level 3)

    • Represents own Department in seeking adequate and appropriate resources for service
    • Promotes and enables a culture of safety
    • Designs metrics and measurements to capture current standards met/ unmet. Takes corrective action and communicates same to all involved.

    Problem Solving and Decision Making (Level 3)

    • Develops operating plans that align with strategic priorities
    • Distils down through complex information to identify root causes of problems/issues
    • Manages resource allocation efficiently and creatively

    Leadership Potential (Level 3)

    • Espouses core hospital values in everything they do
    • Decisive, can make potentially unpopular decisions after consulting major stakeholders
    • Shows skills at negotiating when managing upwards and downwards in the organisation
    • Takes ownership and leads by example

    Change & Innovation (Level 3)

    • Regularly reviews own Department workings/structures/systems against evidenced based best practice. Identifies gaps and escalates or remedies same
    • Can effectively evaluate whether a programme for change would be timely and whether sufficient buy-in and resources would be available to sustain it
    • Brainstorms with others to promote Departmental and Inter Departmental innovation
    • Establishes team processes that bring together diverse professionals to support common change goals
  • A level of proficiency in the English language, written and spoken, is a requirement of all roles within St James’s Hospital. You will be required to self assess your proficiency level in the Standard Application Form. In addition, your proficiency in spoken English will be assessed during the interview process appropriate to the role available.

    1. The appointment to this post will be Permanent, Full Time & Pensionable
    2. Annual leave allowance is 25 - 28 Days per annum
    3. The person appointed must not give less than 3 month's notice, in writing, of intention to resign
    4. Normal working hours will be 39 hours per week.
    5. You will be required to work the agreed roster / on call arrangements advised to you by your line manager. Your contracted hours of work are liable to change between the hours of 8.00am - 8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.
    1. The Hospital Board will not be responsible for the loss or theft of personal belongings.
    2. Fire orders must be observed and staff must complete fire training every 2 years.
    3. All accidents within the department must be reported immediately.
    4. In accordance with the “Safety, Health and Welfare at Work Act 2005”, all staff must comply with all safety regulations.
    5. St James's Hospital is a tobacco free Campus. The use of tobacco or electronic cigarettes is not permitted within the hospital buildings or on the grounds.
  • In the course of your employment you may have access to or hear information concerning the medical or personal affairs of patients and/or staff, or other health services business. Such records and information are strictly confidential and unless acting on the instructions of an authorised officer, on no account must information concerning staff, patients or other health service business be divulged or discussed except in the performance of normal duty. In addition records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required.

  • A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

  • It is the responsibility of all staff across the hospital to ensure that infection control and hygiene standards are adhered to and maintained at all times.

    • Approval to hire (VAF process).
    • Hiring manager – role profile.
    • Advertising.
    • Application process.
    • Shortlisting of candidates will be based on information provided.
    • Interview process.
    • All applicants who move to the 2nd stage of the selection process (i.e. post interview) will be subject to reference checking X 2, self-declaration, Garda clearance and Occupational Health screening (questionnaire).
    • All external successful candidates who take up appointment will be required to attend a Mandatory Induction Programme.
    • The Standard Application Form (SAF) is available to download on t his page.
    • Alternatively, please contact the Human Resources for an application form, Phone: (01) 416 2559 or Email: nursejobs@stjames.ie 
    • Please note closing date above for receipt of completed application forms. 
    • Shortlisting of Candidates will be based on information provided.
    • Curriculum vitaes (CVs) will not be accepted

     

    A panel may be formed from which future vacancies will be filled. St James's Hospital is an Equal Opportunities Employer.

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